Amends 25.110 per Bd. Min. 4-22-65, p.29,094; Executive Order No. 15, 9-4-74; Amended 1-1-82; amended 5-26-04; amended 07-16-18 with an effective date of 8-1-18.
SUMMARY
University departments may offer moving allowances for new employees when in the best interest of the University. For current employees, a moving allowance may be authorized when it is in the best interest of the University to move a current employee from one campus or location to another.
- Policy -- Moving allowances are not to exceed five percent (5%) of the employee's annual salary, or $10,000, whichever is less. In special circumstances the President, Vice President, Chancellor, or Hospital Chief Executive Officer may authorize an allowance in excess of 5% or $10,000.
- Authorization -- Moving allowances are not an entitlement and will not be authorized in all circumstances. ÐÇ¿Õ´«Ã½ may also limit moving allowances to less than the maximum amount allowed by policy.
Prior to making an offer of a moving allowance to a new or current employee, the allowance must be authorized by the President, Vice President, Chancellor, Hospital Chief Executive Officer, or a designee.
- Repayment Agreement -- As a condition of receiving a moving allowance, new and current employees must sign an agreement requiring repayment of the allowance contingent upon continuing employment with the University for a two year period. Repayment of the allowance shall be in accordance with the following schedule:
- Less than six (6) full months worked – return 100 percent;
- At least six (6) full months worked, but less than 12 full months – return 75 percent;
- At least 12 full months worked, but less than 18 full months – return 50 percent; and
- At least 18 full months worked, but less than 24 full months – return 25 percent.
- Payment Distribution -- Approved moving allowance will be paid after the employee’s effective date of hire with the ÐÇ¿Õ´«Ã½, or if the employee is a current University employee, after the employee begins regular employment at the new campus or location.
